Supply Chain Management Assistant

undp - Kabul, Afghanistan | 2025-01-27 17:40:33

Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to tackle the injustice of poverty, inequality, and climate change on a global scale. Working with our broad network of experts, host governments, and partners in 170 countries, we help nations to build integrated, lasting solutions for people and the planet. UNDP has been working in Afghanistan for more than 50 years on climate change and resilience, gender, governance, health, livelihoods, and the rule of law.

Following the power shift in August 2021, the situation for the country remains largely uncertain and fragile, with approximately seventy percent of the population facing multifaceted vulnerabilities affecting their well-being, human security, and long-term development. While nearly 20 million people are estimated to be acutely food insecure, women and girls are increasingly stripped of their rights to education, employment, and free participation in public life that will have irreversible socioeconomic consequences. Over the recent years, the international humanitarian assistance has played a vital role in averting a socioeconomic collapse by providing lifesaving, resilience-building, and livelihoods-sustaining assistance to millions of people, hundreds of critical healthcare and educational centers, and tens of thousands of small and medium enterprises, often managed by women. Nevertheless, the humanitarian challenge in Afghanistan, which is one of the biggest in the world, and basic human needs and priorities remain extremely high. In 2024, 95 percent of the households experienced at least one shock of an economic or natural disaster nature such as floods, droughts, and others.

To help tackle the pressing challenges of rebuilding livelihoods and climate resilience, UNDP is designing fit-for-purpose portfolios of programs to create new livelihoods, income opportunities, basic services, and to build resilience against climate-induced natural calamities that continue to haunt millions of households in the country.

Afghanistan remains one of the most gender-unequal countries in the world, with women facing systemic challenges hindering their access to education and employment opportunities in the public sector and restricting their participation in public life. UNDP remains committed to women`s empowerment through capacity-building initiatives, livelihoods, and self-employment employment support, enhancing gender-responsive decision-making at community level, and supporting local communities to include women, in line with UNSCR 1325 (Women, Peace, and Security).

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. This is a recognition of the interconnected nature of development risks and crises that the world is facing and that calls for assembling multidisciplinary teams for an integrated and systemic response. Therefore, UNDP personnel are expected to work across issues, units, functions, teams, and projects in multidisciplinary teams to enhance and enable horizontal collaboration.

As a trusted, long-term partner of The Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund, GF), UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient and provider of technical assistance in over 53 countries since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. In Afghanistan, UNDP is the interim Principal Recipient (PR) for HIV, tuberculosis, malaria and health systems, with a budget of approximately $70 million. For effective implementation of the Global Fund resources, UNDP Afghanistan has established a Program Management Unit (PMU), which is responsible for the day-to-day overall programme management, risk management, policy guidance, financial accountability, procurement of goods, including health products and services, strengthening of the national pharmaceutical and laboratory supply chain systems.

The Supply Chain Management Assistant works in close collaboration with the operations and project teams in the PMU in ensuring successful implementation and oversight of GF programme activities. 

 
Duties and Responsibilities
 
  • Support Distribution, Inventory Management, and Quantification of commodities. 
  • Ensures Logistic System Design/LMIS 
  • Support adequate planning and space for receipt of commodities including assets, storage and further distribution of health and non-health products in country according to WHO Good Storage Practice and WHO Good Distribution Practice, in coordination with the national counterparts. 
  • Support follow up of appropriate measures for managing expired/obsolete products in partnership with MOPH and in line with respective national/international policies. 
  • Implementing safeguarding measures to protect GF and UNDP assets from loss and damage as per UNDP corporate regulations, maintaining and updating inventories, timely preparation and submission of the stock reports to the nominated insurance company. 
  • Organize regular stock physical counts-at least twice a year in collaboration with CO inventory focal point. 
  • Support development of logistics management information system for ordering, delivery, receipt, stock level and inventory control including expiry tracking at all levels. 
  • Support adequate management of commodities at the CMS in the acceptable quality standards, up to date inventory, safety, and generally good storage conditions. 
  • Provide PMU reports on inventory, stock status and distribution on a monthly basis and consolidate reports including national reports every quarter.
  • The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
     

Institutional Arrangement 

The Supply Chain Management Assistant will report to the PSM Specialist. 
 

Competencies
 

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements. 
Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.
Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.
Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.
Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.
Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies 
 
Admin and Ops
Inventory management: Each office to ensure sufficient inventory items are  available for use as well as reporting for items which  are beyond the corporate threshold of $5K and above.
 
Procurement
Supplier/relationship management: Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations.
Category management: Ability to segment spend into areas which contain similar or related products enabling focus opportunities for consolidation and efficiency.
Strategic sourcing: Knowledge of strategic sourcing concepts, principles and methods, and ability to apply this to strategic and/or practical situations.
 
Business management
Result Based Management: Ability to manage the implementation of strategies, programmes, and projects with a focus at improved performance and demonstrable results. Knowledge and understanding of relevant theories, concepts, methodologies, instruments, and tools. 
Customer Satisfaction/Client Management: Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers` needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients` immediate requests. Ability to anticipate client`s upcoming needs and concerns. 
Knowledge Facilitation: Ability to animate individuals and groups, internally and externally, and to design and facilitate activities, to share and exchange knowledge, information and ideas. Knowledge of tools and approaches to stimulate active participation, contribution, and exchange. 
 
Required Skills and Experience

 
Education:
  • Secondary education is required.
  • University degree (Bachelor’s degree) in Business, Economics, Public Administration, Procurement, or any related development field will be given due consideration, but it is not a requirement.   
     
Experience:
  • Minimum of 5 years (with secondary education) or 2 years (with bachelor’s degree) of experience in procurement or supply chain management  is required.

Required  skills and competencies 

  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems.

Desired additional skills and competencies 

  • Experience of UN or UNDP procurement policies and procedures. 
  • Knowledge of Global Fund’s financial policies and procedures.
  • Experience working in/with international donor-funded projects with supply chain management duties.
  • Solid experience in working with a multi-cultured group of people and systems in high-pressure environments. 
  • Working experience on stock, inventory management, and supply chain management.

Disclaimer

 

 
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

 
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

 
Applicant information about UNDP rosters

 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

 
Non-discrimination

 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

 
Scam warning

 
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