Project Manager

undp - Tirana, Albania | 2025-01-27 14:57:58

Background

 
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. 
 

The Regional Programme on Local Democracy in the Western Balkans 3 (ReLOaD3) continues the EU-UNDP partnership and previously supported initiatives—ReLOaD 1 and 2—implemented from 2017 to 2024.

ReLOaD3 continues to strengthen participatory democracies and the EU integration process in the Western Balkans (WB) by empowering civil society and youth to actively participate in decision-making and by stimulating an enabling legal and financial environment for civil society. The programme will be implemented in the following IPA beneficiaries: Albania, Bosnia and Herzegovina, Kosovo*, Montenegro, North Macedonia, and Serbia. Working across the WB region, ReLOaD3 will enhance the capacities of local governments (LGs) and civil society organisations (CSOs) to engage in productive partnerships and contribute to improved service delivery and realisation of local priorities in line with local development strategies and needs.

Under the direct supervision of the Regional Programme Manager and the Programme Specialist, Project Manager will manage and ensure the successful implementation of the ReLOaD3 activities related to the CO Albania (ALB) component of the programme.

The ReLOaD3 total budget is USD 13,39 million, while the budget for the component for Albania is USD 1,45 million and its duration is 48 months (Feb 2025 – Jan 2029). The incumbent will be based in the UNDP Albania office in Tirana. 

*For the European Union, this designation is without prejudice to position on status and is in line with UNSCR 1244/1999 and the ICJ Opinion on the Kosovo declaration of independence. For UNDP all references to Kosovo shall be understood in the context of the UN Resolution 1244/1999.
 

Duties and Responsibilities

The Project Manager is expected to perform the following tasks:

  • Effective coordination of project activities and successful implementation of project strategies in Albania: 
    • The Project Manager is expected to provide overall coordination and take management responsibility for successful implementation of the project’s activities in line with AWP; 
    • Coordinate project activities to deliver intended outputs and achieve desirable impact of the project applying programming tools and policies in line with the UN Results Based Management Approach; 
    • Closely coordinate with the Regional Office ensuring project activities are aligned with a regional workplan and activities in other participating IPA beneficiaries; 
    • Provide assistance to CSOs and local governments in promotion and visibility activities respecting Project’s and donor requirements; 
    • Ensure close collaboration, interaction, experience sharing and synergies with other UNDP Country Offices from the WB that participate in the ReLOaD as well as other similar interventions of other UN agencies and donors, with purpose to maximize the impact and the efficient use of resources; 
    • Provide regular feedback (weekly, monthly, and on ad hoc basis) to the Regional Programme Manager about progress, risk, challenges and or any other relevant matter; 
    • Contribute to identification of relevant in-country stakeholders and convene regular meetings of the Board of Partners, Local advisory groups and bodies, and other key consultations; 
    • Contribute to identification and coordination with national stakeholders that contribute to project activities and results; 
    • Closely coordinate with implementing partner to involve new partner local governments in the project activities for a horizontal scaling of the project; 
    • Contribute to strengthening relationships with relevant ministries for vertical scaling of transparent CSO fund disbursement mechanisms; 
    • Support strengthening civic engagement within local communities through civic organizations; 
    • Enhance citizen engagement and monitoring of the Reform Agenda; 
    • Contribute to strengthening the advocacy component of the project with special focus on citizen engagement by promoting the social dialogue at the local level; 
    • Facilitate the creation and strengthening of networks among CSOs, community groups, and local governments to foster collaboration and knowledge sharing; 
    • Promote joint initiatives that align with national and regional reform priorities; 
    • Contribute to identification and documentation of partnership opportunities with various stakeholders during implementation of the project activities; 
    • Liaise with the local governments, relevant ministries, CSOs, and other relevant institutions to collect, analyse and disseminate information relevant to the Project; 
    • Ensure that all project-related issues and risks are identified and reported in a timely manner and suggest corrective measures; 
    • Ensure local governments provide co-financing to fulfil project results and objectives; 
    • Provide direction and guidance to the consultants engaged and responsible parties where applicable; Implement the Visibility strategy and communication plan in line with the visibility guidelines and donor requirements; 
    • Provide inputs for regional information exchange and lessons learned; 
    • Contribute towards creating opportunities for expansion of the regional project.

 

  • Project management and supervision of the Albania project team:
    • In that regard, the Project Manager is expected to manage project implementation based on UNDP best practices; 
    • Provide guidance and technical advice to in-country project team and project counterparts; 
    • Conduct staff performance reviews in accordance with UNDP rules, regulations and procedures ensuring full understanding of all aspects of the project; 
    • Oversee the work of the Project Associate, external consultants, and contracted companies; 
    • Manage financial allocations and approve expenditures according to authority delegated and ensure timely payments in accordance with UNDP rules and regulations; 
    • Monitor and analyses project progress using applicable monitoring & evaluation and risk management tools in Quantum; 
    • Ensure the existence and implementation of successful quality assurance for the project’s financial, procurement and administrative processes to attain the project goals and desired impact in line with prevailing UNDP rules and regulations as well as in line with the project timelines; 
    • Provide the Regional Programme Manager and the Board of Partners with regular reports on all aspects on project progress; 
    • Maintain regular coordination, information sharing, and generally foster excellent relationship with the European Union Delegation in Albania; 
    • Participate in UNDP programme-level committees and working groups; 
    • Participate in joint coordination meetings of the ReLOaD; 
    • Comply with security and safety requirements and regulations and ensure the same are respected by all project personnel.

 

  • Transparent and efficient implementation of a CSO grant scheme: 
    • The Project Manager is expected to lead the selection process of the partner local governments (organize the evaluation commissions and field visits etc.); 
    • Develop systems and procedures for partner local governments ensure continuous and accurate monitoring of the status of Project activities; 
    • Travel regularly to partner local governments for individual meetings, events, focus group meetings and program related activities/trainings to ensure effective relations with partner local governments throughout the project intervention; 
    • Support implementation of the project activities, including the evaluation of CSO project proposals in public calls for CSOs in partner local governments; 
    • Provide quality advisory services for local governments and/or CSO for successful cooperation and knowledge building in local communities; 
    • Monitor and analyses overall grant scheme progress and distribution in local governments;
    • Analyse overall grant scheme progress and distribution in local governments; 
    • Present findings on grant scheme implementation in suitable format for internal/external use.

 

  • Effective knowledge building and management: 
    • In that regard, the Project Manager is expected to support continuous learning by the national project team and contribute to the Western Balkan UNDP Country Offices thematic knowledge and practice networks; 
    • Support the Regional Programme Manager, and the ReLOaD’s  project staff in sharing knowledge and experiences related to the replication of the model for transparent funds disbursement for CSO; 
    • Participate in regional conferences and ensure the experience from Albania has been adequately shared within the Western Balkans counterparts. 

 

  • Ensure effective mainstreaming of gender equality: 
    • The Project Manager is expected to ensure gender is effectively mainstreamed throughout the projects’ activities, work plans, budgets, reports, research, analyses and, where specifically relevant, analyzed in detail; 
    • Ensure gender equality is mainstreamed throughout Albania project team, consultants and staff management activities; 
    • Support local governments and CSOs to mainstream gender equality; 
    • Ensure knowledge on gender equality is incorporated in programme knowledge management activities and products.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

Under the direct supervision of the Regional Programme Manager, and the Programme Specialist, the Project Manager will lead ReLOaD team in Albania and directly contribute to project implementation through the performance of the abovementioned tasks.
 

Competencies

Core Competencies

  • Achieve Results:    
    • LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work.
  • Think Innovatively:    
    • LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking.
  • Learn Continuously:    
    • LEVEL 2: Go outside comfort zone, learn from others and support their learning.
  • Adapt with Agility:    
    • LEVEL 2: Adapt processes/approaches to new situations, involve others in change process.
  • Act with Determination:     
    • LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously.
  • Engage and Partner:    
    • LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships.
  • Enable Diversity and Inclusion:    
    • LEVEL 2: Facilitate conversations to bridge differences, considers in decision making. 

Cross-Functional & Technical Competencies 

  • Working with Evidence and Data:    
    • Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making.
  • Project Management:     
    • Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals.
  • Knowledge Facilitation:     
    • Ability to animate individuals and groups, internally and externally, and to design and facilitate activities, to share and exchange knowledge, information and ideas. 
    • Knowledge of tools and approaches to stimulate active participation, contribution, and exchange.
  • Effective Decision Making:    
    • Take decisions in a timely and efficient manner in line with one`s authority, area of expertise and resources and take into consideration potential wider implications.
  • Negotiation and Influence:    
    • Reach a common understanding/agreement, persuade others, resolve points of difference through a dialogue, negotiate mutually acceptable solutions and create ‘win-win’ situations.
  • Systems Thinking:     
    • Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system.
  • Relationship Management:    
    • Ability to engage with a wide range of public and private partners, build, sustain and/or strengthen working relations, trust and mutual understanding.

 
Required Skills and Experience
 
Education:
  • Master’s Degree in Political Sciences, Social Sciences, Economics, Public Administration, Development Studies, Engineering or other related areas is required.
  • Bachelor’s Degree in the field of Social Sciences, Economics, Humanities, Public Administration, Law or other related fields in combination with additional 2 years of qualifying experience will be given due consideration in lieu of Master’s Degree.
Experience:
  • Minimum 2 years (with Master´s Degree) or 4 years (with Bachelor´s Degree) of relevant work experience in multi-stakeholder environment and project management experience. 

Required  Skills: 

  • Proven experience in managing large scale grant schemes for civil society.
  • Rich previous experience in partnering and interaction with governmental institutions at state/entity/local levels, as well as with CSOs.
  • Previous experience with an international public and/or private sector organization is a basic requisite, while experience with complex UN and/or UNDP programmes would be considered as an asset.

Desired Skills:

  • Experience in grant management.
  • Experience in sharing of knowledge and good practices.
  • Experience in designing and implementation of CSO grant schemes. 
  • Familiarity with key public documents, strategies and trends related to CSO development and Local government reforms in Albania. 
  • Ability to perform a variety of tasks in highly organized manner with strong analytical skills. 
  • Treats all people fairly without favouritism. 
  • Proven ability to identify discrimination, address it, and maintain an enabling working environment based on fairness, respect and freedom from any forms of harassment and abuse. 
  • Understand the language associated with gender, equity inclusion, and diversity. 
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Required Languages:

  • Fluency in English and Albanian language is required.
     
Disclaimer
 
Applicant information about UNDP rosters
 
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
 
Non-discrimination
 
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.   
 
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 
 
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