save-the-children - Myanmar | 2025-01-28 09:50:20

TITLE: Program Support Assistant

TEAM/PROGRAMME: Support               LOCATION: Shan Area

Number of Position: 1

GRADE: NAT 5                  CONTRACT LENGTH: Fixed Term

 

CHILD SAFEGUARDING

Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the vetting process staff.

ROLE PURPOSE: To assist Program Support Officer for smooth and effective programme implementation by assuming the administrative, clerical, HR and logistical responsibilities for the field teams in field Offices. 

SCOPE OF ROLE: 

Reports to:   Program Support Officer

Budget Responsibilities: Nil 

Role Dimensions: Nil

KEY AREAS OF ACCOUNTABILITY: 

Administration: 

• Assist PSO for regular payments (such as office rent, utility charges for water and electricity) and periodical payments as and when required 
• Assist PSO to make sure all vehicle in the field office are insured. 
• Under supervision PSO, hotel booking, air ticketing and other logistical arrangement in the field office.
• Assist in proper allocation of workstations, furniture and equipment in office buildings. 
• Managing stationery supplies, office supplies, staff house supplies in assigned office.
• Assist PSO for logistical arrangement such as finding venue, arrangement of refreshment/food, procurement of stationeries etc.., for internal staff capacity trainings and workshops.
• Arrange and assist in phone pre-paid card distribution process depend on working nature of staff
• Assist and make sure for quality inventory listed and putting number for each item 
• Assist meeting room preparation depend on sharing session / staff meeting / training schedule (for inside – and Outsite of Office also out of area arrangement) 
• Supervise to Office Helper and arranging assign task of her / him depend on requirements including Office Building cleaning and also Compound 
• Keeping systematically related letter IN/OUT depend on distributed and received 
• Assist to PSO for Administrative Task event on requirement.

Human Resources: 

• Assist PSO in field office recruitment process in advertising and contacting for interviews. 
• Assist PSO to ensure staff’s employment related file such as personal information, contracts and documents are updated and file properly 
• Prepare for HR monthly report in time report to to PSO. 
• Assist to PSO for document scanning process in time for each month concerning all related HR documents.
• Keep daily attendance record and submit compiled monthly report to PSO.

Logistics: 

• Assist PSO to receiving, dispatching and recording of any incoming and outgoing stock movement of regional to field office and then to respective teams. 
• Handling fuel issue for both vehicles, generators and fuel stock in/out in Logbooks with assigned guards under close supervision by PSO. 
• Check the log sheets of the vehicles & generators on daily basis with drivers and guards. 
• Assist PSO to ensure the daily check lists of vehicles and generators with the drivers/security guards.
• Assist the PSO with motorbikes/generators repair and maintenance when necessary. 
• To Assist PSO with his/her daily tasks 
• Assist to PSO in supplier collection process also vetting checking process through negotiation to each supplier with explanation to received related document / information 
• Assist to PSO for W/H cleaning process at monthly and keeping systematically for each stock depend on FI/FO procedure.
• Assist to PSO to share nearly expire date information of each stock with checking in monthly 
• Checking and updating Bin card / Stock card under the W/H depend on stock balances 
• Prepare for Logistic monthly report in time report to SPO.

Others: 

• Comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies. 
• Carry out the responsibilities of the role in a way which reflects Save the Children`s commitment to safeguarding children in accordance the Child Protection Policy. 
• Support to Line Manager other relative activities if necessary.

Child Safeguarding Responsibilities 

• Ensure that all beneficiaries of your program are receiving ongoing, age-appropriate verbal or written information in relevant languages about Save the Children’s Child Safeguarding Policy and Code of Conduct.
• Assist to Tsp: CSG Focal for collecting attendance listed and also training / sharing session preparation especially key suppliers / key 3rd parties through coordination with PSO 
• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

BEHAVIOURS (Values in Practice)

Accountability:

• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity
• Always acts in the best interests of children

 

EXPERIENCE AND SKILLS

Essential

• Professional working experience, preferably in the development sector, is an advantage 
• At least 2 years’ experience in related field especially procurement / logistic / W/H functions 
• Experience in Administration, HR, or Logistics is an advantage 
• Experience with international organizations is an advantage 
• Willingness to work in field office location 
• Commitment to and understanding of Save the Children’s aims, values and principles 
• Computer proficiency, especially MS Word and Excel
• Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy.

Desirable

• High level of integrity and ability to work as part of a professional team 
• Open and Dynamic 
• Ability to work under high pressure to meet tight deadlines 
• Proven team working ability 
• Good communications skills, including English language ability 

Education: 

• Bachelor’s degree or equivalent experiences in Supply Chain / HR / Admin field under the Office 

Communication and Technical Skills 

• Fair English communication skills, both written and verbal
• Excellent personal organizational skills, including time management, and ability to meet deadlines and work under pressure
• Willingness to travel to field offices and work in difficult environment according to travel requirements

Management: 

• Good Significant people management skills/experience and proven ability to create an environment which encourages team-working and motivates a team across various geographical areas.

General:

• Ability to work collaboratively with colleagues across the organization developing effective working relationships to deliver outstanding results for children
• Commitment to and understanding of Save the Children’s aims, values and principles.
• Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities 

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse. 

All staff has an obligation and a responsibility to: 

• Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures. 
• Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse. 
• Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”. 
• Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general. 
• Be vigilant about observing possible child abuse/harm in their personal and professional lives. 

All managers have the above responsibilities as well as ensuring 

• Their staff are doing the above. 
• That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc. 

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Program Support Assistant peluang pekerjaan 2025, Program Support Assistant Pekerjaan 2025, Program Support Assistant pembukaan kerja 2025, Program Support Assistant kekosongan jawatan 2025, Program Support Assistant deskripsi pekerjaan 2025, Program Support Assistant senarai pekerjaan 2025 Save The Children peluang pekerjaan 2025, Save The Children Pekerjaan 2025, Save The Children pembukaan kerja 2025, Save The Children kekosongan jawatan 2025, Save The Children deskripsi pekerjaan 2025, Save The Children senarai pekerjaan 2025 Myanmar peluang pekerjaan 2025, Myanmar Pekerjaan 2025, Myanmar pembukaan kerja 2025, Myanmar kekosongan jawatan 2025, Myanmar deskripsi pekerjaan 2025, Myanmar senarai pekerjaan 2025, Malaysia Perkhidmatan Pos Pekerjaan 2025, Malaysia Perkhidmatan Pos peluang pekerjaan 2025, Malaysia Perkhidmatan Pos pembukaan kerja 2025, Malaysia Perkhidmatan Pos kekosongan jawatan 2025, Malaysia Perkhidmatan Pos deskripsi pekerjaan 2025, Malaysia Perkhidmatan Pos senarai pekerjaan 2025

Untuk maklumat lanjut sila klik pautan di bawah