undp - Guatemala City, Guatemala | 2024-08-08 00:07:32

UNDP works in about 170 countries and territories, helping to eradicate poverty, reduce inequalities and exclusion, and build resilience so countries can sustain progress.  As UN´s development agency, UNDP plays a critical role in helping countries achieve the Sustainable Development Goals. UNDP personnel are united by a common purpose: to help countries and communities across the world; and pursue peaceful, prosperous lives, lived in harmony with the planet.

UNDP Guatemala, in accordance with the strategic priorities agreed in the Country Programme Document (CPD) for the period 2022-2025 is the United Nations organization that contributes to national efforts towards sustainable, resilient, equitable and inclusive development, using a participatory and innovative approach. This has implied an increase in alliances with cooperation partners, within the United Nations System and with national and local institutions, and with civil society networks and communities.

The UNDP’s strategic priorities are:

• Strong institutions: UNDP provides technical support to inter-institutional coordination mechanisms led by national institutions in social and economic cabinets, integrated rural development, and science and technology alliances. Works in the promotion of innovation in technology use, data generation, information systems development, and gender analysis to strengthen evidence-based decision-making at the national and local levels.
• Peace, Security and Justice: UNDP supports the strengthening of state institutions working to increase citizen security, access to justice and transformation of conflicts.
• Building resilience for adaptation to climate change: UNDP works to strengthen inter-institutional and intersectoral coordination platforms for development planning, climate change adaptation and mitigation, biodiversity and protected areas management, food security and disaster risk reduction management.
• Sustainable and inclusive socioeconomic development: UNDP is working to strengthen the national social protection system, using a gender perspective and prioritizing vulnerabilities faced by people in crisis and shocks. Coordination, collaboration, and partnerships with other public institutions, private sector and civil society organizations are promoted for effective territorial coordination and regional exchange of best practices.

Position Purpose

Under the guidance and direct supervision of the Procurement Manager, the Procurement Associate provides leadership in the execution of procurement services in CO ensuring their effectiveness, transparency, and integrity.   S/he promotes a client-focused, quality, and results-oriented approach in the Unit. 

The Procurement Associate works in close collaboration with Operations, Programme, and project teams in the Country Office, Region, and UNDP HQ as well as with suppliers and Government officials to deliver information, provide advisory support, and resolve complex procurement-related issues. 

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams to enhance and enable horizontal collaboration.

Key Duties and Accountabilities 

 

1.) Administer and support implementation of innovative and sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.
Ensure full compliance of procurement activities with UNDP rules, regulations, policies, and strategic priorities through implementation of effective internal controls and proper functioning of UNDP’s client–oriented procurement management system.  Elaborate/establish internal procurement Standard Operating Procedures (SOPs), map CO procurement business processes, and assist in managing workflows in Procurement Unit in coordination with supervisor.  Conducts research to provide input to the formulation and implementation of the CO contract strategy that includes tendering processes and evaluation, managing the contract and contractor, legal considerations and payment conditions; and strategic procurement that includes sourcing strategy, supplier selection and evaluation, quality management, and cost reduction strategies.
2.) Organize procurement processes for CO, projects, and collaborate with other UN Agencies.
Consolidate procurement plans for the office and projects, and monitor their implementation for the country office and projects. Organize procurement processes that include preparation and conduct of RFQ, ITB or RFP, or other procurement method, and the receipt and evaluation of quotations, bids or proposals in full compliance with UNDP rules and regulations.  Conduct preparation and review of submissions to internal procurement review committees (CAP, RACP and ACP).  Prepare Purchase Orders and contracts in and outside e-procurement systems, prepare purchase orders for contracting services, and create suppliers and buyer profiles in e-procurement. Implement an the internal control system that ensures purchase orders are duly prepared, dispatched, and corrected on a timely basis when there are budget check errors or other problems. Implement harmonized procurement services and analyze new opportunities for joint procurement for the UN agencies in line with the UN reform. Ensure the safekeeping and e-filing of all information and documentation of procurement processes.
3.)  Implement a sourcing strategy and e-procurement tools to find the best values in marketplace and align purchasing strategy to project and CO goals.
Develop and update local data bases or rosters of suppliers.  Implement supplier selection and evaluation.
4.) Facilitate procurement knowledge building and knowledge sharing in CO, Region and UNDP.
Organize procurement training for programmee, operations and project staff. Organize procurement training for suppliers  on e-procurement modules. Synthesize lessons learned and best practices in procurement. Make sound contributions to knowledge networks and communities of practice.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Expected Demonstration of Competencies

Achieve Results	LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively	LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously	LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility	LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination	LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner	LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion	LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

 

Cross-Functional & Technical competencies (insert up to 7 competencies) 

Thematic Area	Name	Definition
Procurement	Sourcing	Ability to find, evaluate and engage suppliers of goods and services
Procurement	Financial Analysis	Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability
Procurement	Procurement Management	The ability to acquire goods, services or works from an outside external source.
Procurement	Stakeholder Management	Ability to work with incomplete information and balance competing interests to create value for all stakeholders
Business Management	Customer Satisfaction/Client Management	Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers` needs. Provide inputs to the development of customer service strategy Look for ways to add value beyond clients’ immediate requests Ability to anticipate client’s upcoming needs and concerns
Business Management	Risk Management	Ability to identify and organize action around mitigating and proactively managing risks
Business Management	Communication	Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels

Requirements: 

Education

• Secondary education is required
• A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement.
• CIPS level 3 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.

Experience, Knowledge, and Skills

• A minimum of 7 years (with high school diploma) or 4 years (with bachelor’s degree) of relevant progressively responsible administrative experience is required at the national and/or international level.
•  At least 3 years in managing International Organizations and public sector procurement of goods and services would be an advantage. 
• Knowledge and experience in managing processes applying UNDP´s procurement rules and regulations is highly desirable.
• Knowledge and experience in the application of procurement rules of World Bank, Inter-American Development Bank, European Union and/or other international organizations would be an advantage.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge web-based management systems such as ERP.

Language requirements

• Fluency in the English language is required.
• Fluency in the UN language of the duty station is required
• Fluency in the national language of the duty station is required for local staff

 

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination
 

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

 

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Procurement Associate peluang pekerjaan 2025, Procurement Associate Pekerjaan 2025, Procurement Associate pembukaan kerja 2025, Procurement Associate kekosongan jawatan 2025, Procurement Associate deskripsi pekerjaan 2025, Procurement Associate senarai pekerjaan 2025 Undp peluang pekerjaan 2025, Undp Pekerjaan 2025, Undp pembukaan kerja 2025, Undp kekosongan jawatan 2025, Undp deskripsi pekerjaan 2025, Undp senarai pekerjaan 2025 Guatemala City, Guatemala peluang pekerjaan 2025, Guatemala City, Guatemala Pekerjaan 2025, Guatemala City, Guatemala pembukaan kerja 2025, Guatemala City, Guatemala kekosongan jawatan 2025, Guatemala City, Guatemala deskripsi pekerjaan 2025, Guatemala City, Guatemala senarai pekerjaan 2025, Malaysia Perkhidmatan Pos Pekerjaan 2025, Malaysia Perkhidmatan Pos peluang pekerjaan 2025, Malaysia Perkhidmatan Pos pembukaan kerja 2025, Malaysia Perkhidmatan Pos kekosongan jawatan 2025, Malaysia Perkhidmatan Pos deskripsi pekerjaan 2025, Malaysia Perkhidmatan Pos senarai pekerjaan 2025

Untuk maklumat lanjut sila klik pautan di bawah