Office Manager
DP World are currently recruiting for professional Office Manager for our prestigious Palace Street Regional Head Office in London. This highly visible role will oversee the smooth day-to-day operation of the Head Office and will take responsibility for 2 members of staff. You will be a highly organised individual used to working in corporate environments and managing senior stakeholder relationships.
About the role:
- Ensure the smooth running of the 16 Palace Street office and all the facilities and reception related services
- Be a company advocate and the face of DP World, always ensuring a professional and approachable manner.
- Plan and coordinate various business events including visits from International senior stakeholders
- Responsibility for ensuring that all necessary stationery, catering, vending consumables are available.
- Ensure the Regional Property Manager is made aware of any non-compliant Health and Safety issues.
- Manage the Health and Safety induction of new employees to Palace Street.
- Manage the set-up of all new starters with our catering providers, Bluepoint and other online accounts and their subsequent removal when we have leavers.
- Responsible for adding and removing users to the business continuity dissemination system (SIREN).
- Enabled to send emergency messages to staff on Siren our mass communication tool.
- Day to day supervision of the contracted day cleaner/catering support.
- Manage the franking machine and arrange for the funds to be topped up when low.
- Ensure stationery stock is readily available for staff at the various stationery cupboards and replenish where necessary.
- Manage the relationship with lunch providers for staff at Palace Street and make recommendations for improvements.
- Assist with events that are out of normal working hours.
- Maintain and develop good working relationships with all staff and externals.
- Maintain efficient and effective filing/retrieval systems making maximum use of technology.
- Offer administrative support with the apartment building.
- Be focused on the solution and not the problem.
- DSE Assessor
Your Key Skills:
- Strong previous experience in coordination of office operations working in large, multinational or highly corporate business environments
- Immaculate presentation with strong business communication skills
- Ability to manage changing priorities and able to multitask
- Excellent interpersonal skills engaging with and communicating with stakeholders of all levels
- Facilities Management / H&S qualification or working towards would be advantageous.
- Highly IT literate with confidence and skills utilising all MS Office applications
Compensation
DP World offers exciting and challenging roles within a growing international organization. We strive to hire and develop the right people, locally and globally, stimulating personal growth and self-development within an informal atmosphere. We offer a market competitive compensation package.
About DP World
Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world’s trade flow better, changing what’s possible for the customers and communities we serve globally.
With a dedicated, diverse and professional team of more than 103,000 employees spanning 75 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that’s fit for the future.
We’re rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology – and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades. The DP World family comprises of syncreon, Imperial and P&O.
What`s more, we`re reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we’re at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimising disruptions from the factory floor to the customer’s door.
WE MAKE TRADE FLOW
TO CHANGE WHAT`S POSSIBLE FOR EVERYONE
DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We believe that employees are happiest when they’re empowered to be their true, authentic selves. So, please come as you are. We can’t wait to meet you.
By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies.
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